Do we need a new policy?
Good question! First, consider that the purpose of a policy is to "outline an expectation of behaviour pertaining to certain activities or matters" (see "definitions").
Your policies can help align behaviour with the needs of the University.
Do you have a problem?
It is also important to remember that policies are created to solve problems and mitigate risk.
You might need a policy if people's behaviour regarding certain activities or matters within the influence of your office has the potential to cause problems that put people or the University at risk. Examples of risk could include health and safety risk, financial risk, reputational risk, or risk to the quality of the teaching and research carried out by the University.
The next question you should ask is whether a policy is the answer to the problem. You might just need to improve communication or education about an issue. There might be existing legislation that people need to know about. Maybe you can change an administrative process to eliminate the problem.
Is it your problem?
You may discover that another office or entity has responsibility for this problem or that someone else is working on it. You will need to make sure this is your problem to solve.
Is it a UAPPOL policy?
The next question is whether the matter has insitution-wide implications. UAPPOL policies have insititution-wide application. You don't need a UAPPOL policy if your problem only concerns the functioning of your unit. UAPPOL policies outline the expectation of bevaviour for all members of the University community when engaged in the activity or matter in question.